Present content in Microsoft Teams meetings

Move the presenter toolbar

Move the presenter toolbar to avoid blocking important parts of your screen.

To move the presenter toolbar:

Select and hold the toolbar drag handle

Tip: You can also move the toolbar by clicking and holding any area on the toolbar that isn't interactive (e.g., in between presenter controls) and dragging it.

Control your camera and mic

Turn your camera and mic on or off while you're presenting by selecting Camera

on the presenter toolbar.

Give and take control of shared content

Give control

Give control to another participant to allow them to make selections, edits, and other modifications on the shared screen.

1. Start sharing your screen.
2. Select Give control

Warning: Only give control to people you trust. People with control can send commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible system customization.

Take control

To take control while another person is sharing:

1. Select Request control. The person sharing can approve or deny your request.
2. Make selections, edits, and other modifications to the shared screen while you have control.
3. Select Release control to stop sharing control.

Share sound

Share computer sound to stream audio from your computer to meeting participants through Teams.

Select Share audio

from the presenter toolbar. Before you start sharing, select Share

All sound from your computer, including notifications, will be audible in the meeting.

Optimize for video

Prevent choppiness or lag when you're sharing high-motion content by optimizing video.

To optimize video, select Optimize in your presenter toolbar.

Change your layout

When you're sharing content, you can choose from several different layouts to help make your presentation more engaging.

To change your layout while you're sharing your screen:

1. Turn your camera on.
2. Select Layout from the presenter toolbar.

• Content only: Participants will see your content and video feed.
• Standout: This blocks your background and helps you stand out in your video feed.
• Side-by-side: You and another participant will be placed side-by-side in the meeting window.
• Reporter: This layout isolates you from your video feed and places you in front of the content you're sharing, like a reporter in front of a scene.

Annotate content

Select Annotate

in your meeting controls to lock what's on your screen while you and other participants draw or add notes over the content.

View people

While you present, a minimized meeting window will appear next to your shared content. To see other people in your meeting, select People

from the presenter toolbar.

Stop sharing

Select Stop sharing in the presenter toolbar to stop sharing your screen and return to the main Teams meeting window.

Turn off screensharing if your screen locks

1. In Teams, select Settings and more

> Settings

> Privacy

Share content on a Mac

If you're using a Mac, you'll need to grant permission to Teams to record your computer's screen before you can share.

You'll be prompted to grant permission the first time you try to share your screen. Select Open System Preferences from the prompt.

Note: If you're using Teams on the web, make sure you've also granted screen recording permission to your browser.

Zoom in to shared content

To get a better look at shared content, click and drag it to see different areas. To zoom into or out of content someone's sharing during a meeting or call, use the buttons at the lower left of your meeting window: [+] to zoom in and [-] to zoom out.

You can also try the following:

• Pinch in or out on your trackpad.
• Use Teams keyboard shortcuts.
• Hold the Ctrl key and scroll with your mouse.

Note: Mac trackpads don't support zoom in meetings. If you're on a Mac, use one of the other options. If you're using Linux, giving and taking control of shared content isn't available at this time.

Open shared content in new window

Expand your view by opening shared content in a separate window during your Teams meetings.

To open shared content:

1. Join your meeting from Teams for desktop.
2. When another presenter shares content in the meeting window, select Open in new window

Share content

To share content from your mobile device:

Tap More options

> Share

in your meeting controls.

Share PowerPoint

Present a PowerPoint file others can interact with. When you choose the PowerPoint you want to share, sharing will start automatically.

Share photo

Take a photo to share or choose one from your gallery.

Share video

Share live video from your camera.

Share screen

Show your entire screen, including notifications and other activity. Turn on the Audio toggle to share audio from the content on your screen.

Share Whiteboard

If your role changes from presenter to attendee while you're presenting, screensharing will stop.

Zoom in to shared content

Pinch in or out to zoom, or tap and drag to see different areas.

Note: Zoom isn't currently supported while sharing photos and videos.

Minimize shared content

Minimize the content someone is sharing to better see the people in the meeting on your mobile device.

Tap More actions

This will give you a better look at more of the people in the meeting. You'll still see the shared content on the lower portion of your screen.

Share content from a companion device

1. Join a Teams meeting on a second device.
2. Tap Start presenting at the bottom of the screen. You'll see your shared content on both connected devices.
3. When you're finished, tap Stop presenting, or simply hang up. Your other device will stay connected to the meeting.